Privacy Policy

Data Protection at a Glance

The following notes provide a simple overview of what happens to your personal data when you visit this website. Personal data refers to all data that can be used to personally identify you. Detailed information on the subject of data protection can be found in the privacy policy outlined below.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. Their contact details can be found in the section “Notice on the Responsible Party” in this privacy policy.

How do we collect your data?

Your data is collected either by providing it directly to us, for example, by entering it into a contact form.

Other data is automatically collected or only with your consent when you visit the website, using our IT systems. This includes primarily technical data (e.g., web browser, operating system, or time of the page visit). This data is collected automatically as soon as you access the website.

Why do we use your data?

Part of the data is collected to ensure the proper functioning of the website. Other data may be used to analyze user behavior.

What rights do you have regarding your data?

You have the right to receive information about the origin, recipient, and purpose of your stored personal data at no charge at any time. You also have the right to request the correction or deletion of this data. If you have provided consent to data processing, you may withdraw this consent at any time for the future. In certain circumstances, you also have the right to request the restriction of processing of your personal data. Additionally, you have the right to lodge a complaint with the appropriate supervisory authority.

For any questions about data protection, you can contact us at any time.

Analytics and Third-Party Tools

When visiting this website, your browsing behavior may be statistically analyzed. This happens mainly through the use of analytics programs.

Detailed information about these programs is provided in the following privacy policy.

Privacy policy

The operators of these pages take the protection of your personal data very seriously. We handle your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.

When you use this website, various personal data are collected. This privacy policy explains what data we collect and what we use it for. It also explains how and for what purpose this happens

Please note that data transmission over the Internet (e.g., communication via email) can have security gaps. Complete protection of data from access by third parties is not possible.

Notice on the Responsible Party

The responsible party for data processing on this website is:

Rivna Partners GmbH, Marc-Aurel-Strasse 10, 3.OG, 1010 Vienna, Austria

Phone: +43 664 350 92 72

E-Mail: anna.rivna@rivna.at

The responsible party is the natural or legal person who, alone or jointly with others, decides on the purposes and means of processing personal data (e.g., names, email addresses, etc.).

Retention Period

Unless a specific retention period is stated in this privacy policy, your personal data will remain with us until the purpose for processing it ceases to exist. If you assert a legitimate deletion request or revoke your consent for data processing, your data will be deleted, provided we have no other legally permissible reasons to store your personal data (e.g., tax or commercial law retention periods); in such cases, deletion will occur after these reasons cease to apply

Legal Basis for Data Processing on This Website

Data processing is based on consent (Art. 6(1)(a) GDPR), necessity for contractual performance (Art. 6(1)(b) GDPR), compliance with a legal obligation (Art. 6(1)(c) GDPR), or legitimate interest (Art. 6(1)(f) GDPR). Specific bases are explained in the respective sections of this policy.

Data Transfer to the USA and Other Third Countries

We use tools from companies based in the USA or other countries with less stringent data protection laws. Data may be transferred to these countries, where EU-level protection may not apply. We cannot guarantee against government access to your data. You can mitigate risks by withholding consent for these tools.

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your express consent. You can revoke a previously given consent at any time. The legality of the data processing carried out until the revocation remains unaffected by the revocation.

Right to Object to Data Collection in Special Cases and to Direct Marketing (Art. 21 GDPR)

WHEN DATA PROCESSING IS BASED ON ART. 6 PARA. 1 LIT. E OR F GDPR, YOU HAVE THE RIGHT AT ANY TIME, FOR REASONS ARISING FROM YOUR PARTICULAR SITUATION, TO OBJECT TO THE PROCESSING OF YOUR PERSONAL DATA; THIS ALSO APPLIES TO PROFILING BASED ON THESE PROVISIONS. THE RESPECTIVE LEGAL BASIS ON WHICH PROCESSING IS BASED CAN BE FOUND IN THIS PRIVACY POLICY. IF YOU OBJECT, WE WILL NO LONGER PROCESS YOUR PERSONAL DATA UNLESS WE CAN DEMONSTRATE COMPELLING LEGITIMATE GROUNDS FOR THE PROCESSING THAT OUTWEIGH YOUR INTERESTS, RIGHTS, AND FREEDOMS, OR THE PROCESSING SERVES TO ASSERT, EXERCISE, OR DEFEND LEGAL CLAIMS (OBJECTION PURSUANT TO ART. 21 PARA. 1 GDPR).

IF YOUR PERSONAL DATA IS PROCESSED FOR DIRECT MARKETING PURPOSES, YOU HAVE THE RIGHT TO OBJECT AT ANY TIME TO THE PROCESSING OF YOUR PERSONAL DATA FOR SUCH MARKETING, INCLUDING PROFILING TO THE EXTENT IT IS RELATED TO SUCH DIRECT MARKETING. IF YOU OBJECT, YOUR PERSONAL DATA WILL THEN NO LONGER BE USED FOR DIRECT MARKETING PURPOSES (OBJECTION PURSUANT TO ART. 21 PARA. 2 GDPR).

Right to File Complaints with Competent Supervisory Authorities

In the event of violations of the GDPR, affected individuals have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, workplace, or the location of the alleged violation. This right is without prejudice to any other administrative or judicial remedies.

Right to Data Portability

You have the right to receive data that we process automatically based on your consent or in the performance of a contract, in a commonly used, machine-readable format, or to request the transfer of this data to another controller, if technically feasible.

Information, Deletion, and Correction

Within the scope of applicable legal provisions, you have the right at any time to free information about your stored personal data, its origin and recipients, and the purpose of the data processing, as well as the right to correct or delete this data. For this, and for further questions about personal data, you can contact us at any time.

Right to Restrict Processing

You have the right to request the restriction of processing your personal data. You can contact us at any time for this purpose. The right to restrict processing applies in the following cases:

• If you dispute the accuracy of your personal data stored by us, we usually need time to verify this. For the duration of the verification, you have the right to request the restriction of processing your personal data.
• If the processing of your personal data was/is unlawful, you can request the restriction of data processing instead of deletion.
• If we no longer need your personal data but you need it to assert, exercise, or defend legal claims, you have the right to request restriction of the processing instead of deletion.
• If you have filed an objection under Art. 21 Para. 1 GDPR, a balancing of your and our interests must be carried out. Until it is determined whose interests prevail, you have the right to request the restriction of processing your personal data.

If you have restricted the processing of your personal data, such data may only be processed – apart from being stored – with your consent or for asserting, exercising, or defending legal claims, or protecting the rights of another natural or legal person, or for reasons of important public interest of the European Union or a Member State.

SSL and TLS Encryption

For security reasons and to protect the transmission of confidential content, such as orders or inquiries you send to us as the site operator, this site uses SSL or TLS encryption. You can recognize an encrypted connection by the address bar of the browser changing from "http://" to "https://" and by the lock symbol in your browser bar.

If SSL or TLS encryption is activated, the data you transmit to us cannot be read by third parties.

Cookies

Our websites use "cookies." Cookies are small data packets and do not harm your device. They are either stored temporarily for the duration of a session (session cookies) or permanently (permanent cookies) on your device. Session cookies are automatically deleted after your visit. Permanent cookies remain on your device until you delete them or your web browser automatically deletes them.

In some cases, cookies from third-party companies may also be stored on your device when you enter our site (third-party cookies). These enable us or you to use certain services provided by the third-party company (e.g., cookies for processing payment services).

Cookies serve various functions. Many cookies are technically necessary, as certain website functions would not work without them (e.g., the shopping cart function or displaying videos). Other cookies are used to evaluate user behavior or display advertisements.

Cookies that are required to carry out the electronic communication process, to provide certain functions you desire (e.g., for the shopping cart function), or to optimize the website (e.g., cookies to measure the web audience) are stored based on Art. 6 Para. 1 lit. f GDPR, unless another legal basis is specified. The website operator has a legitimate interest in storing necessary cookies to ensure the technically error-free and optimized provision of its services. If consent for the storage of cookies and similar recognition technologies has been requested, processing will only take place based on this consent (Art. 6 Para. 1 lit. a GDPR); the consent can be revoked at any time.

You can set your browser to inform you about the setting of cookies, allow cookies only in specific cases, exclude the acceptance of cookies for specific cases or generally, and activate the automatic deletion of cookies when closing the browser. If cookies are deactivated, the functionality of this website may be restricted.

If cookies from third-party companies or for analysis purposes are used, we will inform you separately within this privacy policy and, if necessary, request your consent.

Privacy Policy for the Use of Google Analytics

This website uses functions of the web analytics service Google Analytics. The provider is Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Google Analytics uses "cookies," text files stored on your computer, to help analyze how you use the website. The information generated by the cookie about your use of this website is usually transmitted to a Google server in the USA and stored there.

If IP anonymization is activated on this website, your IP address will be shortened by Google within member states of the European Union or other contracting states to the Agreement on the European Economic Area beforehand. Only in exceptional cases will the full IP address be sent to a Google server in the USA and shortened there. On behalf of this website's operator, Google will use this information to evaluate your use of the website, compile reports on website activity, and provide other services related to website and internet usage. The IP address transmitted by your browser as part of Google Analytics will not be merged with other Google data.

You can prevent the storage of cookies by selecting the appropriate settings in your browser software. However, we point out that you may not be able to fully use all features of this website in this case. Additionally, you can prevent the data generated by the cookie about your use of the website (including your IP address) from being transmitted to Google and processed by Google by downloading and installing the browser plugin available at: http://tools.google.com/dlpage/gaoptout?hl=en.

Server Log Files

The website provider automatically collects and stores information in so-called server log files, which your browser automatically transmits to us. These include:

• Browser type and version
• Operating system used
• Referrer URL
• Hostname of the accessing computer
• Time of the server request
• IP address

These data are not merged with other data sources.

The collection of these data is based on Art. 6 Para. 1 lit. f GDPR. The website operator has a legitimate interest in the technically error-free presentation and optimization of its website – for this purpose, the server log files must be recorded.

Contact Form

If you send us inquiries via the contact form, your details from the inquiry form, including the contact data you provided there, will be stored by us for processing the inquiry and in case of follow-up questions. We do not pass on this data without your consent.

The processing of these data is based on Art. 6 Para. 1 lit. b GDPR, provided your request is related to the performance of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 Para. 1 lit. f GDPR) or your consent (Art. 6 Para. 1 lit. a GDPR), provided this has been requested. Consent can be revoked at any time.

The data you entered in the contact form remains with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – especially retention periods – remain unaffected.

Inquiry via Email or Phone

If you contact us via email or phone, your inquiry, including all personal data (name, request), will be stored and processed by us to handle your concern. We do not share this data without your consent.

The processing of these data is based on Art. 6 Para. 1 lit. b GDPR, provided your request is related to the performance of a contract or is necessary to carry out pre-contractual measures. In all other cases, the processing is based on our legitimate interest in the effective processing of inquiries addressed to us (Art. 6 Para. 1 lit. f GDPR) or your consent (Art. 6 Para. 1 lit. a GDPR), provided this has been requested. Consent can be revoked at any time.

The data you send to us via contact inquiries remain with us until you request deletion, revoke your consent to storage, or the purpose for data storage no longer applies (e.g., after your request has been processed). Mandatory statutory provisions – especially statutory retention periods – remain unaffected.

Privacy Policy for Using Facebook Plugins (Like Button)

Our website integrates plugins from the social network Facebook, operated by Facebook Inc., 1 Hacker Way, Menlo Park, California 94025, USA. You can recognize Facebook plugins by the Facebook logo or the “Like Button” (“Like”) on our site. For an overview of Facebook plugins, visit: http://developers.facebook.com/docs/plugins/.

When you visit our pages, a direct connection is established between your browser and the Facebook server via the plugin. This allows Facebook to receive information that your IP address has visited our site. If you click the Facebook “Like Button” while logged into your Facebook account, you can link the content of our pages to your Facebook profile. This enables Facebook to associate your visit to our site with your user account. We point out that, as the provider of the pages, we have no knowledge of the content of the transmitted data or its use by Facebook. For more information, refer to Facebook's privacy policy at: http://de-de.facebook.com/policy.php.

If you do not want Facebook to associate your visit to our site with your Facebook account, please log out of your Facebook account.

Privacy Policy for Using Facebook Pixel

We use the “Facebook Pixel” from the social network Facebook (operated by Facebook Inc., 1 Hacker Way, Menlo Park, CA 94025, USA, or if you are based in the EU, Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland) as part of our online offering for analysis, optimization, and economic operation purposes. Facebook is certified under the Privacy Shield agreement, ensuring compliance with European data protection law (Privacy Shield Certification).

The Facebook Pixel enables Facebook to identify visitors to our website as a target audience for displaying ads (so-called "Facebook Ads"). We use the Facebook Pixel to display Facebook Ads only to users who have shown interest in our online offering or possess specific characteristics (e.g., interests in particular topics or products based on their web activity) that we communicate to Facebook (so-called "Custom Audiences"). Additionally, the Facebook Pixel helps us ensure that our Facebook Ads align with users’ potential interests and are not annoying. The Facebook Pixel also allows us to measure the effectiveness of Facebook advertisements for statistical and market research purposes by showing whether users were redirected to our website after clicking on a Facebook ad (“Conversion”).

You can opt-out of the use of cookies for measurement and advertising purposes via the deactivation page of the Network Advertising Initiative (http://optout.networkadvertising.org/), the US website (http://www.aboutads.info/choices), or the European website (http://www.youronlinechoices.com/uk/your-ad-choices/).

Privacy Policy for Using LinkedIn

Our website uses features of the LinkedIn network, including the “LinkedIn Insight Tag.” This service is provided by LinkedIn Corporation, 2029 Stierlin Court, Mountain View, CA 94043, USA. When you access one of our pages that contains LinkedIn features, a connection is established to LinkedIn servers. LinkedIn is informed that you visited our website with your IP address. If you click the LinkedIn “Recommend Button” while logged into your LinkedIn account, LinkedIn can associate your visit to our website with your LinkedIn user account. As the website operator, we do not have access to the content of the data transmitted or LinkedIn’s use of it. The LinkedIn Insight Tag enables us to analyze the success of our LinkedIn campaigns or to define target audiences for them based on user interactions with our online offering. LinkedIn is certified under the Privacy Shield agreement, ensuring compliance with European data protection law (Privacy Shield Certification). For more information, see LinkedIn’s privacy policy: https://www.linkedin.com/legal/privacy-policy. Opt-out: https://www.linkedin.com/psettings/guest-controls/retargeting-opt-out.

Privacy Policy for Using Xing

Our website uses features of the Xing network, operated by XING AG, Dammtorstraße 29-32, 20354 Hamburg, Germany. Each time you access one of our pages containing Xing functions, a connection to Xing servers is established. To our knowledge, no personal data is stored in this process, particularly no IP addresses or user behavior analyses.

For more information on data protection and the Xing Share Button, please visit Xing’s privacy policy: https://www.xing.com/app/share?op=data_protection.

Privacy Policy for Using YouTube

Our website uses plugins from YouTube, operated by Google. YouTube’s operator is YouTube, LLC, 901 Cherry Ave., San Bruno, CA 94066, USA. When you visit one of our pages equipped with a YouTube plugin, a connection to YouTube’s servers is established. The YouTube server is informed which of our pages you visited.

If you are logged into your YouTube account, you allow YouTube to associate your browsing behavior directly with your personal profile. You can prevent this by logging out of your YouTube account.

Further information on how YouTube handles user data can be found in YouTube’s privacy policy: https://www.google.de/intl/de/policies/privacy.

Processing of Customer and Contract Data

We collect, process, and use personal customer and contract data for establishing, defining the content of, and modifying our contractual relationships. Personal data regarding the usage of this website (usage data) is collected, processed, and used only to the extent necessary to enable the user to utilize our service or to bill the user. The legal basis for this is Article 6(1)(b) GDPR.

The collected customer data will be deleted after the completion of the order or termination of the business relationship and after the expiration of any applicable legal retention periods. Legal retention periods remain unaffected.

Data Transfer upon Contract Conclusion for Services and Digital Content

We transmit personal data to third parties only if this is necessary for contract execution, for instance, to the bank entrusted with payment processing.

No further transmission of data will occur unless you have expressly consented to it. Your data will not be disclosed to third parties for advertising purposes without your explicit consent.

The basis for data processing is Article 6(1)(b) GDPR, which permits the processing of data to fulfill a contract or for pre-contractual measures.

Data Processing

For communication with our customers, we use online conferencing tools. The specific tools we use are listed below. When you communicate with us via video or audio conferencing over the internet, your personal data will be collected and processed by us and the provider of the respective conferencing tool.

The conferencing tools collect all data you provide/use to utilize the tools (e.g., email address and/or your phone number). Furthermore, the conferencing tools process the duration of the conference, the start and end times (time), the number of participants, and other "context information" related to the communication process (metadata).

Additionally, the provider of the tool processes all technical data necessary for handling online communication. This includes, in particular, IP addresses, MAC addresses, device IDs, device type, operating system type and version, client version, camera type, microphone or speakers, and the type of connection.

If content is exchanged, uploaded, or otherwise provided within the tool, it will also be stored on the servers of the tool providers. Such content includes, in particular, cloud recordings, chat/instant messages, voicemails, uploaded photos and videos, files, whiteboards, and other information shared during the use of the service.

Please note that we have limited control over the data processing operations of the tools used. Our options are significantly determined by the corporate policies of the respective provider. For further information on data processing by the conferencing tools, please refer to the data protection declarations of the respective tools, which are listed below this text.

Purpose and Legal Basis

The conferencing tools are used to communicate with prospective or existing contract partners or to offer specific services to our customers (Article 6(1)(b) GDPR). Additionally, using these tools serves to generally simplify and accelerate communication with us or our company (legitimate interest as per Article 6(1)(f) GDPR). If consent has been requested, the respective tools are used based on this consent; the consent can be revoked at any time with effect for the future.

Retention Period

The data directly collected by us via the video and conferencing tools will be deleted from our systems as soon as you request us to delete it, withdraw your consent for its storage, or the purpose for data storage no longer applies. Stored cookies remain on your device until you delete them. Mandatory statutory retention periods remain unaffected.

We have no control over the storage duration of your data, which is stored by the operators of the conferencing tools for their purposes. For details, please refer directly to the privacy policies of the respective conferencing tool operators.

Conferencing Tools Used

We use the following conferencing tools:

Zoom

We use Zoom. The provider is Zoom Communications Inc., San Jose, 55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, USA. Details about data processing can be found in Zoom’s privacy policy: https://zoom.us/de-de/privacy.html.

Data transmission to the USA is based on the EU Commission's standard contractual clauses. Details can be found here: https://zoom.us/de-de/privacy.html.

Microsoft Teams

We use Microsoft Teams. The provider is Microsoft Ireland Operations Limited, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland. Details about data processing can be found in Microsoft Teams’ privacy statement: https://privacy.microsoft.com/de-de/privacystatement.

Google Meet

We use Google Meet. The provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland. Details about data processing can be found in Google’s privacy policy: https://policies.google.com/privacy?hl=de.

Handling Applicant Data

We offer you the opportunity to apply to us (e.g., via email, postal service, or online application form). Below, we inform you about the scope, purpose, and use of your personal data collected during the application process. We assure you that the collection, processing, and use of your data occur in compliance with applicable data protection laws and all other legal provisions and that your data will be treated as strictly confidential.

Scope and Purpose of Data Collection

When you submit data to us as part of your application, we process your associated personal data (e.g., contact and communication data, application documents, notes during interviews, etc.), as far as it is necessary to make a decision on establishing an employment relationship. Consent can be withdrawn at any time. Your personal data will only be shared within our company with persons involved in processing your application.

If the application is successful, the data you have submitted will be stored in our data processing systems based on this for the purpose of executing the employment relationship.